Grant Management Database Template

Your Grant Management Database at a glance

This template replaces messy spreadsheets with a structured system to track funding opportunities, applicant organizations, and proposal reviews. It keeps your entire grant lifecycle organized in one central place.

The database connects everything automatically. When an organization submits an application, it links directly to the specific grant program and auto-assigns the relevant reviewers.

Built-in AI agents do the heavy lifting by automatically generating executive summaries from lengthy proposals and drafting eligibility checklists. They even pull web data to build applicant organization profiles instantly.

Why grant management gets messy in Google Sheets

Managing grant cycles across multiple spreadsheets quickly turns into chaos when tracking hundreds of applicants, deadlines, and multi-step reviews.

What a structured database changes

Spreadsheets force you to rely on fragile formulas and endless tabs to connect an applicant to their specific grant and reviewer scores. As applications pile up, data gets overwritten or lost.

A relational system changes this by following a strict structure where dates are always dates and files stay securely attached. This is exactly what Softr Databases are designed for.

You can easily link multiple reviews back to a single application without copy-pasting across columns. Everything stays perfectly synced and ready to scale.

What you can do with this template

Track the exact status of every proposal from submission to final award decision in a clear, instantly filtered view. Calculate average reviewer scores automatically without touching a single formula.

You can also use Database AI agents to evaluate applications faster. The system automatically reads proposal details to flag potential feasibility risks, saving your team hours of manual reading.

Who is this Grant Management database for

This system is built for teams looking to bring structure to their funding programs.

• Foundations and Nonprofits: Centralize applicant profiles and track the total funding awarded to each organization over time.
• Program Managers: Monitor deadlines, track total budgets clearly, and assign applications to reviewers without confusion.
• Review Committees: Access assigned proposals, submit structured feedback, and log decision recommendations in a standardized format.

How to take it further

Customizing this database to match your exact review lifecycle is simple. You can easily add new application statuses, adjust review criteria, or add custom fields for specific grant requirements.

Moving away from spreadsheets is fast. Just import your historical grant data and applicant organization records via CSV, or connect your existing tools via API to sync data automatically.

When your team is ready, you can build an app directly on top of this database. You could create an external portal where applicants securely submit proposals, or an internal dashboard specifically tracking reviewers.

Thanks to native users and permissions, you have complete control over who sees what. Reviewers only see their assigned applications, ensuring your data remains secure and organized as you grow.