Employee Training Database Template

Your Employee Training Database at a glance

This template acts as a central hub for your entire learning and development program. It connects employees to specific training sessions and logs every completion automatically, ensuring nothing gets lost.

You get three distinct, connected tables: one for your Users (employees), one for Training Sessions (including materials and meeting links), and a dedicated record of Completed Sessions. This structure lets you see exactly who has been trained on what, when they finished, and even store digital signatures.

Why tracking training in Google Sheets breaks down

Spreadsheets are great for simple lists, but they struggle when you need to track relationships between many employees and many different courses.

What a structured database changes

In a spreadsheet, seeing which 50 employees completed a specific course usually involves duplicating rows or wrestling with fragile VLOOKUPs. Data gets messy fast, and accidentally deleting a date or name is too easy.

With Softr Databases, your employees and training sessions live in separate, clean tables that link together dynamically. You define a relationship once, and the system keeps the history accurate forever.

What you can do with this template

You can assign training to specific departments—like assigning technical workshops only to the "IT" team—and store support materials directly with the session. Instead of a manual checklist, you create a permanent audit trail including the completion date and duration.

You can also leverage Database AI agents to automate administrative tasks alongside your data. Imagine an agent that automatically alerts managers when a mandatory certification is overdue or summarizes training descriptions.

Who is this Employee Training database for

This template is designed for teams that need to prove compliance and foster growth without administrative overhead:

• HR Managers: Centralize onboarding, track mandatory compliance, and store training records securely.
• Department Heads: Ensure team members complete required skill certifications and attend assigned workshops.
• Operations Leads: Maintain a searchable history of who is trained on specific internal tools or safety protocols.

How to take it further

Customize your tracking

You can easily adapt this template to your specific process. Add a "Score" field to track quiz results, or modify the "Meeting room" options to match your actual office layout.

Import your roster

Don't waste time typing names manually. You can import your entire employee directory via CSV or API to populate the Users table instantly and start assigning sessions immediately.

Build a self-service training portal

When you are ready, turn this database into a secure app using the interface builder. You can create a portal where employees log in to view only their assigned courses and submit their own completion proofs.

With robust users and permissions, you can ensure managers see their team's progress while employees only access their own records.