Employee Onboarding Database Template

Your Employee Onboarding Database at a glance

This template puts everything you need to welcome new hires into a single, structured system. You can easily track their start dates, role details, and overall progress.

It links three core tables: Team members, Tasks templates, and Onboarding resources. This means you can assign a "First day" task directly to a new hire and attach the exact PDF they need to read, all in one view.

Why employee onboarding gets messy in Google Sheets

Managing new hires in spreadsheets quickly becomes chaotic as your team grows. Rows get deleted by mistake, dates aren't formatted correctly, and attaching onboarding PDFs directly in cells is a nightmare.

What a structured database changes

In a real workflow system, every column has a strict purpose. Your start dates are actual calendar dates, and documents like company handbooks upload perfectly into attachment fields.

You can natively link tasks to specific departments without wrestling with broken VLOOKUP formulas. This is exactly what Softr Databases are designed for—keeping data clean, connected, and foolproof as you scale.

What you can do with this template

Track onboarding completion for each team member using simple visual tags and checkboxes.

Link relevant resources directly to specific onboarding tasks, so new hires never have to search for the right document during their first week.

Who is this Employee Onboarding database for

This system is built for teams running structured, multi-step onboarding processes.

• HR Managers: Track start dates, employee details, and overall progression effortlessly.
• Department Leads: Assign role-specific training tasks for the first week without duplicating documents.
• Operations Teams: Keep company-wide resources and task templates centralized and updated.

How to take it further

You can instantly customize this template to match your specific processes. Add new departments to the "Team" column or adjust the timeline phases to match your unique 30-60-90 day plans.

Bulk import your existing employee records and task lists via CSV. Connecting your historical data takes just a few clicks.

When you're ready, you can seamlessly build an interface builder portal on top of this data. This lets you create a dedicated dashboard where each new hire only sees their own assigned tasks.

Setting up users and permissions ensures HR maintains full control while giving employees a clean, personalized onboarding experience.