Delivery Tracking Database Template

Overview

This delivery tracking database centralizes your logistics operations, allowing you to manage shipments, drivers, clients, and fleet vehicles in a single system. Unlike isolated spreadsheets, it connects data logically: link a Delivery record to a specific Driver, Vehicle, and Client to maintain a complete audit trail of every package from pickup to drop-off.

The template includes specific tables for tracking fleet availability and client histories. It leverages built-in AI to automate manual tasks: the system automatically determines the Urgency Level of shipments based on package details and generates concise Driver Notification Digests so your team knows exactly what to do without reading lengthy logs.

Why choose a Delivery Tracking database over Google Sheets

While Google Sheets is a good starting point, it quickly becomes unmanageable when tracking dynamic logistics data.

The power of Softr Databases

Spreadsheets often force you to duplicate driver or vehicle data across multiple tabs, leading to errors. Softr Databases use a relational structure where Clients and Vehicles exist as single records that can be linked to countless deliveries. This relational model eliminates the need for fragile VLOOKUPs and ensures data consistency—for example, you can't accidentally assign a delivery to a non-existent driver.

Core features and functionality

This database goes beyond simple row tracking by enforcing data integrity with strict field types like Status (Pending, In Transit, Delivered) and Attachments for Proof of Delivery photos. Native Database AI agents actively work in the background to profile client addresses via web search and classify shipment urgency, turning static data into actionable insights automatically.

Who is this Delivery Tracking database for

This template is designed for logistics teams who need more structure than a spreadsheet can provide.

• Dispatch Managers: Assign drivers to vehicles and routes without conflicting schedules.
• Fleet Operators: Track vehicle status and maintenance alongside active deliveries.
• Small Business Owners: Monitor customer orders and delivery performance in one view.
• Delivery Drivers: View assigned tasks and instructions clearly without accessing the full database.

How to take it further

1. Customize the database

You can easily adapt this template to your specific workflow. For instance, modify the Status select field in the Deliveries table to match your specific logistics stages (e.g., adding "Hub Scanned" or "Out for Delivery") or add a "Region" field to the Clients table.

2. Import your existing data

Get started immediately by importing your current client directory or vehicle list via CSV. If you are migrating from Google Sheets, the structure maps easily, ensuring you don't lose historical data while upgrading your system.

3. Build an app on top

The real power unlocks when you build a driver portal using Softr's interface builder. You can give drivers a mobile-friendly view where they only see their Assigned Deliveries and can upload Proof of Delivery photos directly. Using users and permissions, you ensure drivers can update shipment statuses (to "Delivered") but cannot modify client contact details or admin records.