Company Intranet Database Template

Centralize your company directory, events, and essential team resources.

Why building a company intranet in Google Sheets breaks down

Trying to run your entire company hub out of Google Sheets quickly turns into a logistical nightmare. Rows get accidentally deleted, sharing permissions become impossible to manage securely, and attaching files or photos directly in cells rarely works.

What a structured database changes

A structured database enforces clear rules for your data, meaning text stays as text and file attachments stay cleanly formatted. You can safely store employee photos, HR documents, and event locations without breaking the entire layout.

Instead of relying on fragile VLOOKUPs, tables naturally connect to each other. You can link an employee directly to a specific team and instantly pull up their related feedback, event registrations, or recognition posts.

This level of secure, connected structure is exactly what Softr Databases are built to deliver from day one.

What you can do with this template

Use this ready-made template to manage RSVPs for upcoming events, collect team feedback, and store essential company files in one clean view.

You can easily track employee recognition, manage external resource URLs, and keep a reliable historical record of company announcements without manual copy-pasting.

Tables for Company Intranet Database

Employees

Manage staff profiles with roles, reporting lines and internal activity logs
Teams

Organize departments with managers, members and collective documentation
Events

Schedule company workshops and town halls with location and RSVP details
Event registrations

Track participant attendance and registration times for internal company events
Feedback

Centralize employee suggestions and reports linked to specific company teams
Resources

Directory of company perks and software tools categorized for staff use

Who is this Company Intranet database for

This database is built for teams looking to replace scattered documents with a reliable, unified company hub.

HR Managers: Maintain accurate employee directories and securely manage onboarding files.
Operations Leads: Centralize company resources, software links, and essential team requests in one location.
Internal Comms: Publish company-wide posts, celebrate wins, and track event registrations effortlessly.

How to take it further

Start by customizing the database to fit your exact operational needs. You can easily add new file categories, update the available event types, or modify the recognition awards directly in your workspace.

Next, quickly import your existing employee directory using a CSV file. You can also connect via API to sync your existing HR tools, ensuring your team data is immediately valuable.

When you are ready, you can build an app to turn this data into a secure employee portal. By setting up proper users and permissions, you can confidently ensure managers see team feedback while general employees only access public resources.

Starting with a cleanly structured database makes deploying internal apps and team portals dramatically faster and more reliable.

How to use the Company Intranet Database template

1

Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2

Fine-tune the database: Adjust fields, options, and , settings so the database matches your specific needs. You can rename fields, change select options, or modify default values.
3

Add your data: Replace the mock content with your own and information. You can add data manually or import it quickly o cr via CSV.
4

Build an app on top of your database: Create a Softr app on top of this database to have a custom interface where users can log in, view data, and collaborate.

Frequently asked questions

What is a company intranet database?

A company intranet database is a centralized system that stores your team directory, shared files, and company announcements. It tracks employee details, team structures, and internal events to keep the entire organization aligned.
Why use a no-code database to build a company intranet?

A no-code database gives you production-ready structure without requiring a developer or deep technical skills. It allows operations and HR teams to quickly launch and maintain their own internal tools securely. This provides complete autonomy over company data without relying on rigid, off-the-shelf software.
How can AI help managing data for an intranet?

You can use an AI co-builder to quickly generate new tracking fields or organize data formulas. Furthermore, Database AI agents can automatically categorize uploaded files, summarize long feedback submissions, or standardize employee job titles upon entry. These agents run silently in the background whenever a new record is added or updated.
Can I build an app with this company intranet database?

Yes, you can use Softr's interface builder to create a fully functional employee portal on top of this exact data. You can set specific views and access rules so that executives see customized dashboards while individual contributors view their specific team updates.
Is this Company Intranet database free?

Yes, this database is completely free to copy and start using immediately. Softr's free plan includes database access with generous record limits to get your whole team onboarded. Higher-tier plans offer increased capacity as your company grows.
How is this intranet database different from Google Sheets?

Google Sheets struggles heavily with file attachments and lacks proper structure, often leading to mixed data and broken formatting. This structured database enforces specific field types for employee photos, documents, and dates to ensure accuracy. It also uses resilient, native relationships to connect team members to departments without relying on fragile formulas.

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