Company Directory Database Template

Your Company Directory database at a glance

This template is a complete, scalable employee directory that brings your workforce together. It neatly organizes contact details, roles, and reporting lines in one reliable system.

It features three connected tables for Users, Teams, and Locations. When you assign an employee to a team or office, their information instantly updates across all related records without manual typing.

It also includes an AI-powered summary field to synthesize team data automatically. By reading your team members' roles and missions, it instantly generates a comprehensive summary of team responsibilities.

Why building a company directory gets messy in Google Sheets

Keeping an employee list in a spreadsheet works for the first ten hires, but quickly becomes a nightmare of outdated rows and broken links.

What a structured database changes

In spreadsheets, mapping direct reports and organizing teams requires fragile formulas or copy-pasting the same names everywhere. Spreadsheets rely on tabs that don't talk to each other cleanly.

A structured database uses built-in relationships to connect people seamlessly. You can link a manager to multiple direct reports or assign an employee to a specific office with one click.

This is exactly what Softr Databases are designed for. Every column has a clear type—like emails, phone numbers, or profile attachments—safeguarding your data structure as your company scales.

What you can do with this template

Stop manually counting headcounts or typing up department overviews. Built-in rollups automatically calculate total employees per team and office location.

Thanks to native Database AI agents, this template also reads individual employee missions and auto-generates clear team summaries. You get real-time organizational clarity from day one.

Who is this Company Directory database for

This template provides a reliable single source of truth for growing organizations.

• HR managers: Track employee details, monitor headcounts, and map out department structures effortlessly.
• Department leads: Keep a clear view of direct reports, team missions, and overall team capacity.
• Operations teams: Manage office locations seamlessly and see who is based where at a glance.
• Growing startups: Ditch messy employee spreadsheets and establish a scalable directory from day one.

How to take it further

It's easy to customize this template to fit your company culture. Quickly adjust the existing departments, modify access roles, or add columns for employee birthdays and work anniversaries.

You don't have to start from scratch. Easily import your existing employee data via CSV to populate your Users, Teams, and Locations tables in seconds.

When you're ready, pair this database with Softr's interface builder to create a fully functional, highly visual app. A structured database makes this app-building process effortless.

You can build an internal portal where every employee can update their own profile while keeping administrative data secure using built-in users and permissions.