Procurement Database Template

Procurement Database Overview

Centralize every purchase request, vendor interaction, and approval decision in one organized system. Eliminate the chaos of email chains, lost invoices, and scattered files. Employees submit requests that automatically link to the right department and vendor, while managers track status from "Submitted" to "Delivered." Tables for Users, Customers, and Vendors are pre-connected to keep data consistent.

Comparing Databases to Spreadsheets

Requests spread across multiple spreadsheet files quickly become impossible to track, leading to duplicate orders and lost invoices. Spreadsheets struggle with attachments like quotes or invoices and break when you try to link vendors to multiple requests. Softr Databases solve this by enforcing structure—attachments stay attached and relationships between tables remain intact without fragile lookups. You can also leverage Database AI agents to automatically research vendor industries and flag potential operational risks.

Who is this for

This template is designed for operations and finance teams who need to move beyond manual tracking.

• Operations Managers: Centralize vendor relationships and track delivery timelines.
• Finance Teams: Monitor total project spend and audit approvals with a clear digital trail.
• IT & HR Departments: Manage hardware, software, and onboarding requests efficiently.

How to take it further

1. Customize the database
Add a "Budget Code" field or modify the "Priority" options to match your internal terminology. Editing the structure is as easy as adjusting a list.

2. Build a full app around it
Turn this database into a secure employee portal using the Softr interface builder. Give employees a simple form to submit requests while giving managers a dashboard to approve them. Set up users and permissions so departments only see their own requests.