Price List Database Template

Overview

This Price List Database centralizes your entire product catalog and pricing strategy into a single, scalable system. Instead of managing disconnected sheets for different regions or customer segments, this template creates a unified source of truth for all your pricing data.

The system is built on four connected tables: `Products`, `Regions`, `Tiers`, and `Price Entries`. The `Price Entries` table acts as the engine, linking specific products to their corresponding region and tier to determine the final price, validity dates, and currency code automatically.

Why choose a Price List database over Excel

The power of Softr Databases

Spreadsheets are notorious for breaking when handling multi-dimensional data like pricing matrices. Softr Databases solve this by using a relational structure where data is stored in linked objects rather than flat rows. Column types like currency, dates, and related records are strictly enforced, ensuring data integrity—preventing the copy-paste errors and broken formulas common in managing price lists in Excel.

Core features and functionality

This template replaces complex VLOOKUPs with native relationships. You can instantly see which `Tiers` apply to a specific product or view all prices associated with a currency in the `Regions` table. With robust field types, you can also integrate Database AI agents to automatically research competitor pricing or enrich your market intelligence fields based on regional data.

Who is this Price List Database for

• Sales Operations: Maintain a single source of truth for approved pricing across all territories.
• Product Managers: Manage SKUs, tech specs, and category changes without breaking pricing logic.
• Finance Teams: Audit currency variations and discount tiers in a structured environment.
• Wholesale Distributors: Track volume-based pricing requirements and standard discounts efficiently.

How to take it further

1. Customize the database
You can easily adapt the data model to your business limits. For instance, add a "Contract Term" field to the `Price Entries` table or modify the choices in the `Category` select field to match your specific inventory taxonomy.

2. Import your existing data
Moving from Excel is simple. You can import your existing product lists and regional data via CSV, instantly populating your tables and allowing you to transition specific pricing logic into a robust database format.

3. Build an app on top
A database is just the beginning. Use the interface builder to create a secure internal pricing portal where sales reps can look up prices but cannot edit them. By configuring users and permissions, you can ensure regional teams only see pricing relevant to their markets.