Grant Management Database Template

Your Grant Management Database at a glance

Manage the entire funding lifecycle—from publishing opportunities to tracking applications and collecting reviewer feedback. This template centralizes every stakeholder, document, and decision in a single system.

It connects Applicants (Organizations) to specific Grants and links Reviews directly to Applications. This ensures you can see the full history of an organization and the total funding they have received without digging through folders.

Built-in Database AI agents automatically generate executive summaries of proposals, assess feasibility risks, and create eligibility checklists to speed up your review process.

Why grant management gets messy in Excel

Handling hundreds of applications, attachments, and reviewer scores in spreadsheets creates version control nightmares. Data gets scattered across email threads and disparate files.

What a structured database changes

In a database, every application is a secure record, not just a row that can be accidentally deleted. Column types are enforced, meaning deadlines remain dates and budgets remain currency, preventing calculation errors.

Relationships are native and robust. You can link multiple Reviews to a single Application without fragile VLOOKUP formulas. This is exactly what Softr Databases are designed for—keeping complex connections clean and scalable.

What you can do with this template

Automate risk analysis:
Automatically generate a risk assessment for every incoming proposal based on the project detail and requested amount.

Streamline reviews:
Calculate average scores from multiple reviewers instantly using rollups, ensuring fair and transparent decision-making.

Who is this Grant Management database for

This template is designed for funding bodies and foundations efficiently managing resources.

• Grant Managers: Oversee the pipeline, check eligibility checklists, and assign reviewers to specific proposals.
• Review Committees: Evaluate assigned applications and submit scores without accessing sensitive admin data.
• Non-Profit Admins: Track funding history, maintain organization profiles, and monitor application status in real time.

How to take it further

Customize the database
Add a "Funding Cycle" field or modify the "Status" options to match your specific review stages. Since this is a native Softr Database, you can rename fields or add new columns instantly to fit your workflow.

Import your existing data
Reviewing past cycles? Use the CSV import feature to bulk upload existing organizations and historical grant records. You'll populate your system in minutes rather than days.

Build a full app around it
Turn this database into a secure portal where applicants can submit proposals and reviewers can log in to grade them. With Softr's interface builder, you can create specific views for different roles.

Use users and permissions to ensure reviewers only see applications assigned to them, while admins retain full visibility over the entire grant portfolio.