Delivery Tracking Database Template

Overview

This Delivery Tracking template moves your logistics operations out of static rows and into a dynamic system. It allows you to track individual shipments, manage your vehicle fleet, and assign drivers to specific routes with ease.

The database connects four key tables: Deliveries, Users (drivers and dispatchers), Clients, and Vehicles. Unlike a flat Excel sheet, this relational structure links a specific driver and vehicle to every delivery record, ensuring accountability and clear history.

Built-in AI features automatically determine delivery urgency based on package details and generate concise driver notifications, reducing manual data entry and communication overhead.

Why choose a Delivery Tracking database over Excel

The power of Softr Databases

Spreadsheets struggle with logistics because they lack structure; pasting data leads to errors, and attaching files like proof of delivery is nearly impossible. Softr Databases solve this by enforcing proper data types and linking tables via relationships. Instead of fragile VLOOKUPs to match drivers to vehicles, you get native connections that keep your data clean and scalable as your fleet grows.

Core features and functionality

This template goes beyond simple tracking by including native support for file attachments, allowing drivers to upload proof of delivery photos directly to the record. Additionally, Database AI agents work in the background to analyze package details for urgency and enrich client profiles with location data from the web, automating work that would take hours in Excel.

Who is this Delivery Tracking Database for

It is perfect for logistics teams and businesses that need to manage shipments without complex software:

• Logistics Coordinators: Assign drivers to vehicles and track delivery status in real time.
• Dispatchers: Quickly identify urgent shipments and route them to available active drivers.
• Small Business Owners: Manage local deliveries and client data without expensive enterprise software.
• Fleet Managers: Track vehicle status and maintenance schedules alongside active deliveries.

How to take it further

Customize the database

You can easily adapt this template to your specific workflow. For example, add a "Signature" field for customer sign-offs or modify the "Vehicle Type" options to match your actual fleet inventory.

Import your existing data

Transitioning from spreadsheets is simple using the CSV import feature. Upload your existing client lists, driver details, and active delivery schedules to populate the database immediately.

Build an app on top

The logical next step is to use the interface builder to create a driver portal. By setting up users and permissions, you can ensure drivers only see their assigned deliveries on their mobile devices while admins retain a full view of all operations.