Company Directory Database Template

Your Company Directory Database at a glance

Keep track of every employee, team, and office location in a single source of truth. It gives your entire organization clear visibility into who does what, without digging through scattered files.

The database connects three main tables natively: Users, Teams, and Locations. When you assign an employee to a specific team or office, headcounts and reporting lines update themselves instantly.

An embedded AI agent automatically summarizes each team's composition based on individual member roles. This keeps department overviews perfectly updated without manual rewriting.

Why company directories get messy in Excel

Tracking a growing team in Excel quickly turns into a nightmare of outdated rows, missing avatars, and broken VLOOKUPs. When an employee switches managers or offices, updating multiple spreadsheets leads to inevitable data errors.

What a structured database changes

In a true database, every column enforces data types so emails stay formatted correctly and employee avatars are stored securely. You can organically link an employee to their exact department and manager without fragile formulas breaking.

As your company scales, headcounts and reporting structures calculate themselves automatically based on actual records. This is exactly what Softr Databases are designed for.

What you can do with this template

Map out complex reporting structures with automatic rollups that safely count team members per office or department. You can easily visualize direct reports and manager relationships.

Use built-in Database AI agents to automatically generate comprehensive team summaries based on everyone's specific missions. Your directory stays self-maintaining and instantly ready for anyone to search.

Who is this Company Directory database for

This template gives structure and clarity to growing organizations outgrowing their simple spreadsheets.

• HR Managers: Centralize employee data, roles, and office locations in one secure, compliant space.
• Department Leads: Maintain clear visibility over team composition, direct reports, and resource allocation.
• Operations Teams: Track headcounts automatically across different offices and geographic regions seamlessly.
• New Hires: Navigate the company structure easily to immediately understand who is responsible for what.

How to take it further

You can completely adapt this structure to fit your organization's exact needs. Add new custom fields for employee birthdays, adjust the department dropdowns, or track specific skills side-by-side.

Import your existing employee lists directly from CSV or sync them via API in minutes. Your messy spreadsheet data will instantly transform into clean, connected records across Users, Teams, and Locations.

Give your team a secure employee portal by using a visual interface builder on top of this data. A well-structured database makes it incredibly easy to build a full internal app.

You can set up advanced users and permissions to ensure staff only see public profiles. Meanwhile, HR and admins retain full editing access to sensitive records.