Artist Management Database Template

Your Artist Management Database at a glance

This template organizes your entire roster in one place, replacing scattered spreadsheets with a single, connected source of truth. It tracks everything from artist profiles and upcoming releases to live events and legal contracts.

The database links information naturally, so you never have to duplicate data. Connect managers to specific artists, link album releases to their creators, and tie signed performance riders directly to upcoming tour dates.

Built-in AI handles the heavy lifting by automating repetitive tasks. It instantly drafts professional biographies, writes marketing pitches for new releases, and finds estimated venue capacities across the web.

Why artist management gets messy in Excel

Tracking a growing roster in Excel quickly turns into a nightmare of broken links, hidden tabs, and lost contract attachments.

What a structured database changes

Every detail has its proper place without relying on fragile formulas or copy-pasting across rows. You can link a recording contract directly to an artist, keeping everything clean as your agency scales.

This is exactly what Softr Databases are designed for. They enforce clear field types—like dates for tour stops or secure attachments for publishing deals—so your gig data always stays reliable.

What you can do with this template

Manage your artists' entire lifecycle from a unified workspace. Instantly view an artist's discography alongside their upcoming gigs and contract statuses without searching through folders.

You can also put routine research on autopilot. Using Database AI agents, the template automatically generates press-ready bios and seamless venue capacity checks from the live web.

Who is this Artist Management database for

This system is built for music industry professionals who need reliable data without navigating overcomplicated tools.

• Artist Managers: Keep track of your roster's releases, tours, and contracts without losing details in email threads.
• Booking Agents: Monitor proposed gig dates, easily check venue capacities, and track performance fees efficiently.
• Record Labels: Centralize discography data, securely store recording agreements, and align fast marketing pitches.

How to take it further

You can easily tweak this template to match your agency's exact workflow. Add new genre types to the select dropdowns, or create custom fields for merchandise tracking.

Transitioning from Excel is painless with bulk CSV uploads. You can map your existing artist rosters and gig schedules directly into this new structure in minutes.

When you are ready to scale, you can build an app on top of this data. Create a secure online portal where artists can log in on the go to view their upcoming tour schedules.

By setting up proper permissions, you can ensure artists only see what they need to. Managers get full control over editing contract statuses, while bands get a clean, read-only view of their gigs.