Employee Training Database Template

Your Employee Training Database at a glance

This template gives HR teams and managers a clear, centralized system to organize learning programs and track attendance. Forget digging through scattered spreadsheets to see who finished their onboarding.

It comes pre-built with interconnected tables for Users, Training Sessions, and Completed Sessions. When an employee finishes a course, their completion record automatically brings in session details and timestamps without fragile copy-pasting.

Why managing employee training in spreadsheets breaks down

Tracking who attended which session quickly turns into a nightmare of isolated tabs and broken formulas. Spreadsheets simply aren't built to connect people to multiple training modules cleanly.

What a structured database changes

A relational system ensures your data stays organized and scalable. You assign a training session to specific teams, and track individual completions in a dedicated table—without duplicating rows.

Every field enforces structure, from meeting room dropdowns to auto-generated completion timestamps and support material attachments. This is exactly what Softr Databases are designed for.

What you can do with this template

Instantly see which employees have finished their required sessions and who is falling behind. You can upload support materials and link directly to virtual meeting rooms natively.

Easily categorize sessions by department (like IT or Finance) and connect them directly to managers and their reports. It's an easy, ready-to-use starting point for your team's development track.

Who is this Employee Training database for

This system is built for teams that need to ensure compliance, track upskilling, and streamline personnel development.

• HR Departments: Monitor company-wide onboarding flows and ensure mandatory compliance courses are completed.
• Team Managers: Keep track of your direct reports' professional development and specific skill training.
• Learning & Development Leads: Organize session schedules, distribute support materials, and track attendance rates across departments.

How to take it further

This template is yours to fully customize. You can easily add new meeting rooms to the dropdowns, create custom roles like "Trainer," or add new date fields to track course renewals.

Bringing your team aboard is simple. You can import your existing employee directory via CSV or sync past training records using the API.

When you're ready, turn this database into an employee portal using Softr's interface builder. Employees can securely log in to view their assigned courses, download materials, and submit their completion signatures.

By setting up proper users and permissions, managers will only see their own team's progress, while HR gets the full company-wide view. A clean, well-structured database makes building an app like this entirely effortless.