Contract Management Database Template

Your Contract Management Database at a glance

This template gives you a secure, centralized home for all your business agreements. It completely removes the friction of tracking signing dates, expirations, and reviewer statuses across fragmented tools.

It connects a Contracts table directly to your Users directory. This means every employment agreement, purchase order, or licensing contract gets linked to a specific reviewer without messy data entry.

Why managing contracts in spreadsheets breaks down

Tracking legal agreements in spreadsheets quickly becomes a liability. Expiration dates get missed, files live in scattered folders, and knowing who approved what becomes utterly impossible.

What a structured database changes

A true database acts as a single source of truth where formats are strictly enforced. Expiration dates remain actual dates, and files stay attached directly to their corresponding record.

You can link contracts natively to specific managers or reviewers without relying on easily broken formulas. This level of rock-solid reliability is exactly what Softr Databases are built to provide.

What you can do with this template

Instantly filter your active agreements by category, from finance to legal, or pinpoint contracts currently in development.

Keep attachments, client names, and reviewer statuses unified in a single row. Your team always knows exactly when a contract starts and when it expires.

Who is this Contract Management database for

This system is designed for teams that need strict organization and visibility over their legal and operational agreements.

• Legal & Compliance Teams: Monitor expiration dates and ensure all contracts are properly reviewed and approved.
• Operations Managers: Keep supplier agreements, purchase orders, and sales files strictly organized.
• HR Departments: Manage employment and separation agreements securely with assigned reviewers.
• Executives: Get an immediate overview of active contracts across finance, sales, and operations.

How to take it further

You can easily customize this template by adding new contract categories or changing the required status steps. Since it is natively built, adding new select options like specific client names takes just a few clicks.

Bring your existing agreements over quickly by importing a CSV file. You can instantly map your old tracker's columns right into this structured format to see immediate value.

When you are ready, you can use the interface builder to turn this database into a secure internal legal team app or vendor portal.

By setting up proper users and permissions, executives and contract managers only see the agreements assigned directly to them. Structuring your data cleanly today makes launching these apps effortless later.