Company Directory Database Template

Your Company Directory database at a glance

This template centralizes your entire workforce into one structured system. Track every employee, the department they belong to, and their exact office location without duplicating data.

It works by linking standalone tables together intelligently. Users are securely assigned to specific Teams and Locations, which automatically calculates total headcounts for highly accurate reporting.

An AI agent automatically summarizes each team's composition based on its members and their individual missions. It generates clear overviews instantly so anyone can understand a team's purpose.

Why managing company directories in spreadsheets breaks down

Spreadsheets quickly become messy when tracking hundreds of employees across different departments and offices. Flat rows make it practically impossible to visualize reporting structures clearly.

What a structured database changes

A proper database keeps your employee data strictly organized by type. Emails stay formatted as emails, and departments are restricted to clean dropdown selections completely free of typos.

Instead of copying the same office address for fifty different employees, you natively link people to locations. This is exactly what Softr Databases are designed for.

What you can do with this template

Instantly view headcount rollups by department or track exactly who reports to whom. The template calculates team sizes and geographic locations dynamically as you add new staff.

You can also automatically generate comprehensive team summaries as new employees join via built-in AI fields. Everything is pre-configured and ready to use immediately as your single source of truth.

Who is this Company Directory database for

This system is explicitly built for teams that need strict, reliable visibility into their workforce.

• HR Managers: Maintain accurate onboarding details and track direct reports effortlessly.
• Operations Leads: Keep track of office headcounts and physical workplace distribution in real time.
• Department Heads: Clearly visualize team compositions and individual missions at a single glance.

How to take it further

Easily rename departments or add new physical locations to fit your exact hierarchy. You can logically modify select fields directly within the table to match your operational needs.

Upload a CSV of your current employee roster to populate the entire directory in seconds. All imported data automatically maps correctly into the predefined columns without complex setup.

When your team is ready, transform this raw data into a beautiful, secure employee portal using Softr's interface builder. Building a full-stack app on top of a natively connected database keeps everything synced forever.

Connecting an interface takes this template from a reliable backend list to a fully interactive operational tool. It acts as the perfect foundation for scaling your internal team workflows.