Manage client relationships, track projects, and optimize operations with a custom app tailored to your small business needs and goals.


Add only the views and features your small business needs for client tracking and project management. Adjust and extend as your workflows grow.
Connect spreadsheets, CRMs, and project management tools with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your small business.
Empower your small business with tailored CRM and project management tools. Set secure logins, user groups, and permissions—no IT required.
Assign tailored dashboards and access for sales, support, or project teams so each member sees what they need.
Assign tailored dashboards and access for sales, support, or project teams so each member sees what they need.
Connect with Make, Zapier, or N8N to automate follow-ups, task assignments, and status updates for your team.
Manage contacts, tasks, and deals on desktop or mobile. All tools are mobile-ready for busy teams on the go.
Let your team log in with Google, email, or SSO—giving fast, secure access without IT hassle.
Keep business and customer data protected. Softr is SOC2 and GDPR compliant, with robust access controls.
Let your team ask AI about leads, deals, or contacts—get instant answers right in your CRM and project workspace with Softr.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch your small business CRM and project tracker in minutes with simple, drag-and-drop tools.
Easily add pipelines, task boards, or automations as your team and projects expand—no rebuilds needed.
Manage contacts, projects, and tasks in one place—no need for multiple apps or extra seats.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A crm and project management portal for small business is a secure online workspace where your team and clients can interact, track projects, manage contacts, share files, and monitor progress—all in one place. It streamlines communication, reduces the need for endless emails or scattered spreadsheets, and helps small businesses stay organized and efficient.
Softr makes it simple to build a crm and project management portal tailored to your small business’s workflow. You can connect your data from tools like Airtable, Hubspot, Notion, monday.com, SQL, and more to set up a portal where your team and clients can check project updates, manage contacts, fill out forms, and access key documents in one centralized space.
There’s no coding required. Start from a template or create your own, customize layouts, set permissions, and brand it to match your business. It’s quick to launch, easy to update, and flexible enough to scale as your business grows. Everything stays organized, accessible, and looks professional.
You can include a wide variety of features in your crm and project management portal for small business, depending on how your team works. Some of the most useful options are:
\- User logins – so each team member or client can access only their relevant data
\- Custom dashboards – to display project status, sales pipelines, tasks, or client information
\- Forms – for onboarding new clients, submitting project requests, or gathering feedback
\- File sharing – so you and your clients can securely upload and download documents
\- Search and filters – making it easy to find contacts, projects, or tasks quickly
\- Tables, lists, and detail views – to manage leads, projects, appointments, or notes
\- Comments or status updates – to keep communication about projects all in one place
\- Charts – to visualize sales, project progress, or deadlines
\- Calendar view – so everyone can keep track of meetings, deadlines, or milestones
\- Permissions and roles – ensuring team members and clients see only what they’re supposed to
All these features can be added with Softr’s drag-and-drop interface, so you don’t need any coding skills. You can easily update the portal as your business needs change.
No coding is needed at all. You can build your crm and project management portal for your small business entirely with Softr’s visual editor. Everything—from customizing the layout to setting permissions—is handled without writing a single line of code.
Yes. You can manage multiple clients or teams within a single crm and project management workspace. Each user only sees the projects, tasks, and data assigned to them, based on their login and role. This is ideal for small businesses managing different clients, departments, or internal teams—all in one place.
Softr supports a wide range of data sources to power your crm and project management app. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also bring in data from other sources using the REST API.
You’re not limited to just one. You can integrate multiple data sources into the same workspace, so your crm and project management app can pull in information from both Airtable and HubSpot at once. Most sources support real-time, two-way sync, ensuring your project data stays up to date automatically.
Yes, Softr gives you full control over how users interact with your crm and project management system. You can customize the layout, navigation, and content to match your brand and workflows. Each page or block can be shown or hidden depending on who’s logged in, so every team member or client only sees what’s relevant to them.
You can also set up different user roles, such as client, admin, or team member, and define exactly what each role can view or edit. For example, clients can access only their own projects, while internal staff can oversee all project records. Personalized views can also be created by filtering data according to the logged-in user.
This level of customization is especially useful for managing multiple projects and client relationships in the same app, keeping everything organized, secure, and tailored to your small business’s needs.
Yes, you can. You don’t need to have existing data elsewhere to start building your crm and project management solution with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and seamlessly integrates with your project tracking and client management workflows.
If you already have data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. Plus, the REST API connector lets you bring in data from other sources. Either way, you have complete control over how your project and client data is structured and displayed.
Yes, you can fully white-label your crm and project management solution for small business in Softr. You can use your own logo, brand colors, fonts, and custom domain to make your platform feel like an integrated part of your company. All Softr branding can be removed, so your team and clients only see your business’s identity throughout the experience.
Absolutely! Softr gives you full flexibility to design and organize your crm and project management platform for small business. You can adjust colors, fonts, spacing, and page layouts to match your brand identity. You can also configure each page’s structure, decide which blocks appear where, and tailor the experience for different user roles like staff, managers, or clients.
For displaying your data, you can add the following block types depending on your needs:
\- Table blocks – to show things like contact lists, sales pipelines, or project tasks
\- List or Card blocks – for quick overviews, such as team members, deals, or project summaries
\- Detail Views – to focus on a single record, like a client profile or project dashboard
\- Forms – to collect new leads, project updates, or feedback
\- Charts – for visualizing key metrics or KPIs
\- Calendar blocks – to track deadlines, meetings, or project milestones
If you need to make changes later, it’s easy to update your app right in Softr’s visual builder.
Softr is designed with security at its core. All data for your crm and project management solution is encrypted both in transit (TLS) and at rest, and your apps are hosted on secure, reliable infrastructure. You have complete control over user permissions, so you can determine exactly who can view or edit various parts of your platform. Role-based access, user management directly from your data source, visibility rules, and global restrictions all help protect sensitive information.
If you connect your app to external data sources like Airtable, Notion, or SQL, Softr doesn’t store that data; it simply displays it in real time based on your permission settings. You remain in control of your data and can manage who has access at all times.
Softr follows industry standards for authentication, access controls, and continuous platform monitoring to help keep your business information safe.
You can get started for free. Softr’s Free plan lets you publish one crm and project management app for small business with up to 10 users and 2 user groups, including support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your crm and project management solution requires more users or advanced features, you can explore Softr’s paid plans for additional capabilities.
Softr is built to help you quickly create user-friendly, fully functional platforms for crm and project management for small businesses without code or developer support. What sets Softr apart is how easily you can go from concept to a live, working solution—and how well it connects to your existing business data sources.
Unlike some no-code platforms that focus on mobile apps or are designed for developers, Softr is tailored for non-technical teams who need complete control over the layout, user permissions, and experience. You can link real-time data from Airtable, Google Sheets, Softr Databases, or SQL and create secure, branded apps that your team and clients can access.
You can visually customize everything: content, design, and even access for different roles. With built-in features like user roles, forms, conditional logic, and API support, Softr makes it easy to launch a polished crm and project management solution without piecing together multiple tools.
Yes, you can. Softr supports a variety of integrations so you can connect your crm and project management platform to other tools your small business relies on. You can automate tasks with Zapier, Make, and N8N, connect to services like Stripe for payments or Intercom for chat, and use REST API or webhooks for more advanced automations.
Whether you want to trigger actions when a new deal is added, sync project updates, or display information from other platforms, you can build these workflows into your crm and project management app—without writing any code.