Airtable's pricing structure explained

Airtable’s pricing s built around seats and scale. Each plan offers a different balance of storage, records, automations, and features—so you’re paying based on how much data you manage, how often you automate tasks, and how many team members need full access.

Airtable pricing in-depth overview

Let’s have a look at each pricing plan and compare features and limitations.

2. Team plan

The Team plan unlocks Airtable’s more advanced collaboration and automation features. It’s the most cost-effective option for small-to-midsize teams who want to build internal tools, manage projects, or centralize client work—all without hitting the constraints of the Free plan.

Key features

• 50,000 records per base
• 20 GB storage per base
• 25,000 automation runs/month
• 100,000 API calls/month
• 1-year revision and snapshot history
• 15,000 AI credits per paid user/month
• Interface Designer, Gantt, Timeline, and Calendar views
• Extensions and apps
• Sync from external sources (read-only)
• Personal and locked views
• Table- and field-level permissions

Limitations

• No admin panel or organization-wide controls
• Limited to read-only syncing
• Editor-level users are billed regardless of usage intensity
• No two-way sync or verified data

With Softr, your Airtable data is always in real-time, two-way sync.

If you submit new data(for example, a new record for a client) in your Softr app, it instantly sends back to your database and vice versa. No manual updates, no duplications. Try it out with our free Client Portal template!

Pricing

• $20 per user/month (billed annually)
• $24 per user/month (billed monthly)

Best for

Internal teams needing more structure—think operations, project managers, or consultants managing recurring workflows or client accounts.

A smarter way to extend Airtable without overspending

Airtable is a powerful backend—but as your team grows, the cost can scale fast. Most teams hit pricing friction not because they need new features, but because they need to collaborate more efficiently.

Here’s how that usually plays out:

• You start on the Free plan, but quickly hit limits: 1,000 records, 100 automation runs, no extensions or syncing.
• You upgrade to Team for better views, Gantt charts, and collaboration—but you’re now paying for every editor seat, even for occasional contributors.
• As your work expands, you need permissions, two-way sync, or verified data, and now you're looking at Business, more than double the price per user.

That’s where Softr comes in. Instead of paying for more Airtable seats or chasing premium features, you can:

• Build a custom frontend interface on top of your Airtable data with secure logins, permissions, and multiple layouts and views (like list, Kanban, calendar, charts)
• Let clients or teammates view and update data without needing an additional Airtable seat through secure, role-based permissions
• Keep your data perfectly in sync, or even move to Softr’s built-in database if you want to make your processes even more efficient
• Streamline collaboration by inviting external users to update project status, upload files, or manage tasks—without giving them full backend access
• Extend your stack with 30+ integrations, including Stripe, Zapier, Google Analytics, Mailchimp, and more

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Thus, use Airtable as your backend, Softr as your interface—and scale your needs without scaling your costs!

Additionally, let's compare these two so you get the full picture.

Airtable Interface Designer vs. Softr: Which gives you more control?

Airtable’s Interface Designer is a helpful way to visualize data from your base, especially for internal stakeholders. But it has clear limitations—especially when it comes to external access, permissions, mobile responsiveness, and design flexibility.

Softr gives you everything Interface Designer doesn't and goes far beyond.

Here’s what makes the difference:

• More flexible design: Airtable’s Interfaces offer basic layout options, but no real custom styling or structure control. With Softr, you can fully customize your app’s look and layout using visual building blocks—plus embed charts, calendars, lists, and forms anywhere in your app.
• Granular permissions: Airtable supports table and field permissions (on higher-tier plans), but Interface permissions are limited and not suited for external users. Softr lets you define exactly who can see, edit, or submit what, with user groups, logic rules, and app-wide restrictions.
• More flexible user access: Airtable charges for every editor, even if someone only makes occasional changes. Softr lets you control access through roles and permissions, so you can give teammates, clients, or partners the ability to log in, view, or update data without needing a full seat. Plans are priced by app and usage, not per internal editor.
• Supports external users and public-facing apps: Interface Designer is built strictly for internal use. In contrast, Softr supports public and private apps, user sign-in, and access control—so you can build real client portals, project hubs, and more.
• More powerful forms: Airtable forms are single-page with no conditional logic. Softr lets you build multi-step, logic-based forms with visibility rules—perfect for applications, onboarding, or custom workflows.

• Mobile-ready (PWA): Airtable Interfaces aren’t mobile-optimized or app-friendly. Softr lets you turn your app into a downloadable mobile experience with no extra setup, using its built-in PWA capabilities.
• All-in-one flexibility: With Softr, you can connect to Airtable or 15+ other data sources—or use Softr’s own built-in relational database to keep your data inside the app.

A smarter way to scale with Airtable

Airtable is great for getting started, but as your team grows, so do the costs. More records, more seats, more features… and suddenly, you’re on a much higher plan than you planned for.

With Softr, you can create granular permissions for each user group, and the pricing allows more external users to interact with your Airtable data for a much lower price!

Build secure, user-friendly apps on top of your Airtable data—complete with roles, permissions, and custom layouts. Let clients and teammates update info without needing an Airtable seat.

And if you ever need to move beyond Airtable, Softr’s built-in database gives you room to grow.

Use Airtable as your backend. Use Softr to bring it to life!